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RepCertify
Features

Everything a medical office needs to manage reps — and nothing it doesn’t.

Credentialing, check-in, scheduling, and audit exports in one system built for a busy front desk — not a procurement committee.

Aligned to ANSI/NEMA SC 1-2020No patient dataScreening fails closed
Request accessHow it works
01

Front-desk check-in

A paired kiosk or tablet at the desk — phone QR as a backup.

A front-desk kiosk or tablet paired to the location covers check-in and check-out and keeps saving visits while offline. Your administrator pairs one from your own settings with a one-time code that expires in 10 minutes, sees which devices are paired and when each was last used, and can revoke any of them. A rep can also scan the location QR with their own phone when the desk is busy. Either path submits a live photo your front desk confirms against the registered rep, so identity rests on a face your staff can see rather than a printed badge that can be transferred between people. Badge printing, where you want it, never blocks a check-in.

02

Portable, standards-aligned credential

One profile aligned to ANSI/NEMA SC 1-2020.

The credential data model is aligned to ANSI/NEMA SC 1-2020, the voluntary healthcare vendor-credentialing data standard. A rep builds it once and carries it across every facility in the network. RepCertify never stores an SSN or TIN, and criminal background checks are held as a company attestation only — never the report itself.

03

OIG / SAM exclusion screening

Re-checked every month, and it fails closed.

Every rep is screened against the federal OIG LEIE and SAM.gov exclusion lists and re-screened automatically each month. A rate limit, stale extract, or source outage can never produce a false “clear” — it queues for the next run. No exact-match name is ever auto-denied or auto-confirmed; a person adjudicates every candidate.

04

Compliance-gated scheduling

Lunches and visits only book when a rep is cleared.

The same access engine that guards the door guards the calendar. A rep who isn't compliant can't confirm a lunch or a visit — and they see the specific reason, not a silent failure. Lunches are SMS-confirmed at 24 and 2 hours out, with headcount and allergies computed from the day's actual schedule.

05

Audit-ready exports

Three named templates, generated on demand.

When someone asks for proof, produce it in one click from an append-only record: an OIG screening log with adjudication provenance, a HIPAA-conscious visitor log scoped to your locations with no patient data, and a Sunshine-aware lunch roster capturing attendees and vendor company for Open Payments awareness.

06

Built to a clinical trust boundary

Isolation, least privilege, and no patient data.

Every query authorizes the facility and location before it returns a record — tenants are strictly isolated. Uploaded files stay quarantined until they pass a structural file check — the bytes have to parse as the type they claim to be, and anything carrying an executable, a macro, or a launch action is refused. No patient data is collected anywhere in the product, by design.

Audit-ready exports

Three named templates auditors actually ask for.

Each is generated on demand from an append-only record — assembled by the system, not by hand.

OIG screening log

Screening runs with the adjudication provenance behind each determination.

HIPAA-conscious visitor log

Tenant- and location-scoped visit history — who was onsite, when — with no patient information.

Sunshine-aware lunch roster

Lunch outcomes with the attendee list and vendor company, for Open Payments (Sunshine Act) awareness.

Included as standard

The baseline is in every paid tier.

No add-on pricing for the fundamentals. These come with every rep seat.

  • Free company registration
  • Document upload and review
  • Expiration tracking with automatic reminders
  • Real-time compliance status
  • Materials intake, structurally checked and versioned
  • Append-only audit history

Put the whole toolkit in front of your team.

We'll configure a walkthrough to your locations, roles, and export requirements — and answer exactly how each control behaves.

Request accessWhy RepCertify