Know every rep in your building is cleared to be there.
Credentialing, photo-verified check-in, and compliance-gated scheduling in one system your front desk can run between patients.
- Practices
- Free, always
- Representatives
- $380/year
- Hardware
- None required
Today at the front desk
Meridian Family Medicine · sample board
12
Cleared
3
Onsite now
1
Expiring
- Jordan AlvarezNorthwind Devices · Photo confirmed · 10:02 AMChecked in
- Priya MenonCedarline Surgical · Cleared to visitVerified
- Devon KleinAtlas Ortho · COI expires in 6 daysExpiring
Compliance posture
Two sides of the same network.
Practices set the requirements and pay nothing. Representatives pay for access and carry one profile everywhere they go.
Free
no cost to your practice, ever
Know exactly who is in your building, and why.
Set your own requirements, see compliance at a glance, run check-in from the front desk, and pull an audit export when someone asks for one.
- Tell us your locations and what you require of vendors
- Reps enrol and get verified before they arrive
- Your front desk confirms a live photo at check-in
- Export the visitor, screening, and lunch records on demand
$380/year
one facility · $580 for multiple · billed annually
Get credentialed once. Walk in anywhere in the network.
One compliance profile you carry between facilities, a plain checklist per site, and a reminder before anything expires — instead of re-uploading the same documents everywhere.
- Register — creating a company account is free
- Upload your documents once
- Get reviewed and exclusion-screened
- Check in by QR from your own phone
Four things a credentialing database doesn't do.
Conventional systems record who was approved. RepCertify also controls what happens at the door and on the calendar, and can prove it afterwards.
No kiosk. No tablet. No app to download.
Reps scan a QR code with their own phone and take a live photo; your front desk confirms it against the registered rep before the door opens. Badge printing is supported, and a printer going offline never blocks a check-in.
- Nothing to buy and nothing to clean between visits
- A live face your staff can see, not a badge that can be handed over
Scan
Scan the poster at the front desk
One printed sheet per location. No tablet, no stand, no hardware to buy.
Confirm it's you
A live photo on the rep's own phone
Nothing to download. The browser they already have is the whole check-in.
Front desk verifies
Staff sees the face and the clearance
The photo lands next to the credential status, so a wave-through is a decision, not a guess.
A rep who isn't cleared simply can't book.
The engine that guards the door also guards the calendar. Expired insurance, an unaccepted policy, or an unresolved screening result blocks the lunch request before it ever reaches your staff — and tells the rep exactly what to fix.
- No one has to chase a rep for a lapsed document
- Payment alone never marks anyone compliant
Lunch & visit requests
Riverbend Medical Group · sample queue
Credentials current · policies accepted · screening clear
Certificate of insurance expired 3 days ago
Devon can fix the document and rebook himself — nobody at the practice has to chase him for it.
The three exports an auditor asks for, on demand.
An OIG screening log, a HIPAA-conscious visitor log, and a Sunshine-aware lunch roster — generated from an append-only audit trail rather than reconstructed by hand across disconnected systems.
- Every record written in the same transaction as the event it describes
- History is superseded, never overwritten
Exports
Riverbend Medical Group · sample panel
- OIG screening logEvery exclusion check, its result, and who adjudicated it.CSV
- HIPAA-conscious visitor logWho was onsite and when — never anything about a patient.CSV
- Sunshine-aware lunch rosterMeals, attendees, and the sponsoring company behind each one.CSV
One profile the rep carries between facilities.
Documents are uploaded once, screened against the federal OIG LEIE and SAM.gov lists, and kept current with reminders before anything lapses. Your practice sees a single plain-language status instead of a folder of PDFs.
- Credential model aligned to ANSI/NEMA SC 1-2020
- Possible screening matches are always reviewed by a person
Jordan Alvarez
Meridian Medical · sample profile
- Identity & live photo verifiedConfirmed at the front desk
- Documents reviewedW-9 · COI · immunization
- OIG / SAM exclusion screeningNo matches — checked this month
- Facility policies acceptedCurrent versions on file
Enterprise-grade compliance, without the enterprise.
Vendor credentialing was built for hospital systems with a procurement committee and a vendor-management office. Most practices have neither, and get priced out or ignored. Every row below is a description of how the two approaches differ — we don't cite competitor prices or ratings we can't verify.
Who it's built for
Hospital-oriented: Large health systems with a procurement committee and a dedicated vendor-management office.
RepCertify: Independent and multi-site medical practices whose front desk manages rep access between patients.
Who pays
Hospital-oriented: Reps are charged a steep annual per-facility fee to reach the practices they already serve.
RepCertify: Facilities pay nothing. Reps pay a flat, transparent $380/year — $580 to cover multiple organizations.
Front-desk experience
Hospital-oriented: Enterprise dashboards built for analysts — compliance is a report someone has to interpret.
RepCertify: A single plain-language green check your staff can act on the moment a rep checks in.
Identity at the door
Hospital-oriented: A printed badge that can be transferred between people once it's issued.
RepCertify: A live photo captured and confirmed against the registered rep at every visit.
The full credentialing baseline, at every paid tier.
Screening, document review, expiration tracking, and audit exports aren't add-ons. They're the foundation everything above is built on.
- Free company registration
- Document upload and review
- OIG / SAM exclusion screening
- Expiration tracking with automatic reminders
- Real-time compliance status
- Audit-ready exports
Free to register. Billed annually. Never charged to practices.
Representatives and their companies pay for network access. The practices they visit do not.
Company registration
Vendor companies
Register your company, add your reps, and manage sponsored seats. There is no charge to create a company account.
- Unlimited company admins
- Add and manage your rep roster
- Sponsor seats for your reps
- Company document library (W-9, COI, packets)
Basic
Per rep, per year
Network access to one facility organization. Everything a rep needs to get credentialed and cleared to visit.
- Access to one facility organization
- Document upload & review
- OIG / SAM exclusion screening
- Expiration tracking & reminders
- Real-time compliance status
Premium
Per rep, per year
Network access to multiple facility organizations, up to your configured limit. For reps who cover more than one system.
- Access to multiple facility organizations
- Everything in Basic
- One compliance profile across facilities
- Priority expiration reminders
Prices are per representative, per year, in US dollars. Vendor companies with 15 or more representatives are eligible for a negotiated corporate rate — see full pricing. Already invited by a facility or vendor company? Finish your sign-up.
Practices are never charged.
Your practice pays nothing to use RepCertify and receives no share of representative fees. This is stated explicitly because it governs the structure of the arrangement: no revenue is shared with the facility that determines which representatives are granted access.
Early-access practices are onboarding now
RepCertify is in early access. These are placeholders for our first pilot practices — we don’t display customer names or logos without written permission, and we never fabricate testimonials.
What practices ask before they say yes.
Is RepCertify really free for our practice?
Do we need to buy a kiosk or a tablet?
How long does it take to get running?
What do you actually screen reps against?
What happens at an audit?
What data do you refuse to hold?
More detail in the help center and on the security page.
See it against your own locations and workflows.
We'll walk through the requirements your practice actually enforces rather than run a generic feature tour — and tell you plainly if RepCertify isn't the right fit.